Monthly Archives: January 2017

Email filters stopping .pbix files

I had a odd experience at work. While waiting for more Power BI licenses I decided to send couple of Power BI Desktop files in an email to few colleagues that didn’t have licenses yet. We are also experimenting with Microsoft Teams (another post coming about that soon) so the email was rather long with explanation about how to install Teams and Power BI desktop as well as description of the Power BI files. In the email I asked them to contact me if they needed any help. A week later I hadn’t gotten any feedback and started to wonder if nobody of them was trying it out. I then got a request for help from one the people that got the email. When I started to help them out it came into light that he hadn’t received the email at all. I try to resend it but while it looked like it had been sent on my end he didn’t receive anything. We had previously sent email with .pbix fiels in attachment without any problem. We called in help from a system administrator and he found out that the emails had been stopped by a rule that stopped emails with amongst other .js, attachments without any warning to either receiver or sender. As many of you might know the .pbix file is a compressed collection of files needed for to create a report. It turns out that Exchange opens up the collection and looks inside and if you have custom visuals in your report it will find a .js (JavaScript) file. You can look inside your .pbix file to see what is inside by copying it and then change the extension to .zip. You can then open the collection and look inside to see what files are in there.

So be aware that if you have Power BI Desktop report with custom visuals you might have problems where there is a JavaScript filter. If you send .pbix files in an email make sure that the receiver gets them as many companies have these kind of filters in place with good justification. You don’t want people sending malicious code in JavaScript format in email.

Hope this helps someone

Power Query / Power BI to the rescue

The company I work for recently bought a part of a company. Since we were not buying the whole company there were all kinds of complications. One of them was that the historical sales was delivered to us in Excel files as we didn’t get the ERP system. One of my tasks was to read the data into a staging database using SQL Server Integration Services. We got Excel files in many different formats as we got one from each sales region as well as the main company. One such file had a format that caused us some headache. The format was as below

Our procedure was to read the file into SQL Server and then manipulate it. But in this case there was a problem with the empty rows in the Customer and Product Group columns. First instinct was to use native Excel to fill in the blanks. This can easily be done by either copying and pasting or by double clicking on the corner of a cell to copy its content down. The problem with that is that the file was thousands of rows of data and as you can see in this small sample above there are huge amount of cells to fill down. Excel also has something called Flash Fill but that didn’t work as we wanted. The next thing that came to mind was to write some VBA code to do it. This is probably easy for a skilled and experienced VBA developer but there was no such available.

Then it came to me. Power Query / Power BI has a Fill transformation that fills either up or down in a column. So the problem was solved in 2 minutes. As I imagine this might be a common problem I decided to share my solution. My solution is done in Excel 2016 but the same applies for Excel 2013.

First I defined the data as a table by using Insert -> Table. Make sure a cell inside your table is selected and that My table has headers is checked


My data looked like below after I inserted the table.

Then I loaded the data into Power Query using Data -> From Table

Excel then opens the Power Query – Query Editor

As you can see it looks like my table with null where there are empty values. Here is where Power Queries magic comes in. One of many built in transformation is the Fill transformation. You can find it by either right clicking on the header of a column or by placing the focus on the column you want to transform and use the Transform menu were you click the small down arrow next to Fill.

By pressing the Down option on the Fill menu Power Query fills values down to the next value overwriting only nulls.

By repeating this for Product Group I get the following result which is exactly what I’m looking for.

Now I just need to load this into Excel again by using the Close & Load on the Home menu. This automatically writes the results into a new Excel sheet.

I love when there is a simple solution to a seemingly difficult problem and specially when I get to use something from my BI tool belt for something unexpected.


My intentions for blogging in 2017

I’ve finally decided to start blogging. I have often thought about starting but never thought I had enough to say.

Having traveled around a lot last year speaking at various SQL Saturdays and other events I realized that I have things to share and there are people out there that would like to read stuff about BI.

So my intention for blogging in 2017 is at LEAST one blog a month. There might be more and they will be of different length and depth but I will at least put out one a month (and this doesn’t count).